Recording soon
Product preview · not currently available for purchase; shown as planned operating scope.
The Alotime system
AlotimeAppointment Automation
02 / 06
Confirmations, reminders, and the slot that came free.
The routine half of the schedule — confirming, reminding, and offering an opening to the first patient waiting — handled without anybody having to remember to do it.
Watch it run
One of six, one record
Appointment Automation does not keep
an inbox of its own.
Everything it handles lands in the same patient record as the other five, so nothing is worked twice and nobody has to be told the same thing again.
Appointment Automation, running
It confirms. It tracks. It refills.
The routine half of the schedule — confirming, reminding, and offering an opening to the first patient waiting — handled without anybody having to remember to do it.
Mon10:00
Tue11:30
Wed14:00
Thu09:15
Fri10:00
UnconfirmedRefilled from the waitlist
Reminder sentWednesday 14:00 is still unconfirmed.
Waitlist offeredFriday 10:00 was taken by the first patient waiting.
What the clinic gets
- It confirmsMulti-step reminders on the channel the practice already uses.
- It tracksWhich appointments are confirmed, and which are still silent.
- It refillsWhen a slot opens, it is offered to the first appropriate patient waiting.
The gap it closes
Not a staffing failure. A coverage one.
Tomorrow’s cancellation arrives by textThe chair stays empty unless somebody works the waitlist tonight.
Unconfirmed appointmentsNobody knows which ones are real until the morning they do not turn up.
A list nobody has time forIt only pays off if it is worked the moment a slot opens.
How it works
Three steps, and then it stops.
01It confirms
Multi-step reminders on the channel the practice already uses.
02It tracks
Which appointments are confirmed, and which are still silent.
03It refills
When a slot opens, it is offered to the first appropriate patient waiting.
The boundary
What it will never do.
Every product in the system has a written line it does not cross. This one is Appointment Automation’s.
Never, in any configuration
- Move or cancel an appointment on the patient’s behalf without a reply
- Overbook a chair to look efficient
- Chase a patient who has asked not to be contacted
- Hide a change from your team
Appointment Requests shows the state of every slot this week, and what was offered to whom.
The path a request takes
Four stages, and then a person.
Nothing here is a promise about outcomes. It is the path Appointment Automation actually takes, and the point where it stops.
01
Arrives
Tomorrow’s cancellation arrives by text
The chair stays empty unless somebody works the waitlist tonight.
02
It confirms
It confirms
Multi-step reminders on the channel the practice already uses.
03
It tracks
It tracks
Which appointments are confirmed, and which are still silent.
04
Next step
It refills
When a slot opens, it is offered to the first appropriate patient waiting.
Watch it run
Appointment Automation, end to end.
One unedited recording of this product handling a single request, from the moment it arrives to the moment your team opens it.
Where it shows up
One panel, one record.
Appointment Automation does not keep its own inbox. Everything it handles lands in the same patient record as the other five, so nothing is worked twice.
See the panel
Representative panel view
Design direction · no patient data
Appointment Automation
Appointment Requests shows the state of every slot this week, and what was offered to whom.
Stage 01It confirmsLive
Stage 02It tracksRecorded
Stage 03It refillsExplicit
One clear operational trailVisible path
- 01It confirmsMulti-step reminders on the channel the practice already uses.
- 02It tracksWhich appointments are confirmed, and which are still silent.
- 03It refillsWhen a slot opens, it is offered to the first appropriate patient waiting.
What it never doesClinic decides
- Move or cancel an appointment on the patient’s behalf without a reply
- Overbook a chair to look efficient
- Chase a patient who has asked not to be contacted
Founder-led · built for dental clinics
Uygar Kaan Yılmaz
Founder, Alotime
@getautosmile
I build Alotime for the hours a dental practice cannot cover. If something in the system gets a patient conversation wrong, that is mine to fix — and you will always know who to call.
Get Alotime. Get more smiles.
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